Presentation Instructions

Poster Presenter Instructions:

In order to advertise the posters, we have allocated time in the program called “Poster Session oral Introductions”. All posters will be asked to identify a single spokesperson. That person is asked  to introduce  their work on the day their poster is scheduled. All poster presenters will be allocated no more than 1 minute  to invite people to their poster.

We are asking for all poster presenters to create 1 slide addressing:

  1. Title of the poster
  2. Authors and affiliated  institutions
  3. A bullet or two addressing : Purpose of the work or key result.

We are asking that the 1 slide be sent in pdf format to  no later than July 22nd.  Email your 1 slide to sccs2014usa@gmail.com  with the subject heading “Poster Invitation”.  Please cc Frank Graziani at graziani1@llnl.gov.

For the Poster Session oral Introductions” session, we will store all 1 slide introductions on our laptop and ask all presenters to come to the front of the room so we can minimize the time between speakers.

For the actual poster presentation, poster boards will be 4 feet by 8 feet. We will supply pins to secure your poster. Your poster may be many small sheets, one large sheet or any combination so that it does not exceed the 4X8 size. You are responsible for printing out your poster and bringing it to the room.

Speaker Instructions:

SCCS2014 will make available to all speakers both a MAC and a PC to show your slides. We will be presenting all talks from our computers. PDF is the preferable format but we will accept PowerPoint.

We would like to have your slides NO LATER THAN 5:00 PM  THE DAY BEFORE YOU SPEAK  so we can load them on to our computers.  All talks should be emailed to sccs2014usa@gmail.com with the subject heading “SCCS2014 Slides”. Please cc Frank Graziani at graziani1@llnl.gov. 

If necessary, we can load your talk via a thumb drive onto our laptop prior to the start of your session. We will also have a MAC and PC available for you to preview your talk. The location of the MAC and PC for previewing will be specified in the program.

A reminder:

  • All speakers should plan their content so that it follows the guidance described below.
  • Contributed talks: 15 minutes total duration= 12 minutes for presentation + 3 minutes for questions
  • Invited talks: 30 minutes total duration= 25 minutes for presentation + 5 minutes for questions
  • Keynote talks: 45 minutes total duration= 40 minutes for presentation + 5 minutes for questions
  • All session chairs will be instructed to keep us on time.

Wednesday Excursion Information

 

Date: Wednesday, July 30

 

Updated schedule as below: 

Bandelier tour: 

1:15pm Loading/get boxed lunch 

1:30pm leave Santa Fe 

2:30pm Arrive Bandelier 

4:30PM Leave Bandelier park

5:30pm Arrive Chimayo 

8:45pm leave Chimayo 

9:30pm Arrive La Fonda 

Museum Hill and canyon road tour: 

1:15pm Loading/get boxed lunch

1:30pm head to Museum Hill 

3:30pm drive to the top of Canyon Road

4:30pm drive back to La Fonda. 

4:45pm arrive La Fonda. Guests don't go for Wed. dinner will be dropped off here and guests who were not in any of the excursion group will hop on and drive to Chimayo for dinner 

5:30pm arrive at chimayo and join in the big group

8:45pm leave Chimayo 

9:30pm Arrive La Fonda

 

Option A: Bandelier National Monument Tour 

*Transportation, guides, park entrance fees, bottled water on board and gratuities will be paid for all conference registrants who reserved their seats. If you are planning to bring any guets, it is $55/seat and please reserve seats and make payment via online regsitration form

Bandelier National Monument protects over 33,000 acres of rugged but beautiful canyon and mesa country as well as evidence of a human presence here going back over 11,000 years.  Petroglyphs, dwellings carved into the soft rock cliffs, and standing masonry walls pay tribute to the early days of a culture that still survives in the surrounding communities. More information can be found here.

Please note that Bandelier National Monument tour requires a short hike and during warm summer time it could be more challenging than you think. Be prepared to dress comfortable, bring water and wear sunblock. 

Option B: Museum Hill and Canyon Road Gallery Tour

*Transportation, guide, bottled water on board and gratuities are covered for all conference registrants who reserved their seats. If you are planning to bring any guets, it is $55/seat and please reserve seats and make payment via online regsitration form.

**Extra costs: Participants are responsible for purchasing their own museum passes.

Canyon Road Art Galleries 

Santa Fe's premier gallery district, Canyon Road is located just a mile from  the plaza . Featuring more than a hundred art galleries in a mile-long stretch. Works by Native American artists, as well as contemporary Santa Fe craftspeople offer everything from paintings and sculpture to jewelry, crafts, furniture, glasswork, photography, and fiber arts. For more information, visit www.canyonroadarts.com.

Museum Hill

Museum Hill in Santa Fe, New Mexico offers a central destination for exploring some of the city's finest museums and some of the world's greatest collections of Native American art and artifacts. The Museum of Indian Arts & Culture, the Wheelwright Museum of the American Indian, the Museum of Spanish Colonial Art, and the Museum of International Folk Art are the major institutions located on Santa Fe's Museum Hill. More information can be found here

 

Drury Plaza Hotel Santa Fe Reservation Method

 

Hotel's website link:http://druryplazasantafe.com/
 

FREE HOT QUIKSTART ® Breakfast – At Drury, “hot” means fresh pancakes, scrambled eggs, biscuits & gravy, sausage and more

FREE 5:30 KICKBACK® – From 5:30-7:00 pm each evening, kick back, relax and enjoy a rotating menu of hot foods and cold beverages     

FREE Free Long Distance - One hour every room every night                

FREE Wireless Internet Access – High speed Internet in all rooms and the lobby.

FREE Soda and Popcorn – From 3:00 pm to 10:00 pm every night in the lobby.

 

Group Rates (US Dollar): 

Sunday, July 27 through Friday, August 1, 2014: $110.00 single/double occupancy

* Rates will be available (3) Three days pre and post based on rate and space availability at hotel’s discretion. All room rates are subject to prevailing taxes, currently 15.1875% (7% Lodger's Tax and 8.1875% Gross Receipts Tax). Taxes are subject to change without notice.

Reservation Method: 

Reservations will be made individually and must be received by the cut-off date of June 15, 2014. Reservation received after June 15, 2014, will be provided on a space-available basis at prevailing rates. 

RESERVATIONS WILL BE MADE BY: Individual Call-In  505-982-0571 or Email: jenny.cintron@druryhotels.com

Check-in and Check-out:

Hotel check-in is after 3 p.m. on the day of arrival. Hotel checkout is before 11:00 a.m. on the day of departure.

© 2017 New Mexico Consortium